This procedure explains how to transfer Georgia Tech equipment to other State Agencies.
Equipment, which is the property of the state, cannot be given away to an individual under any circumstances. It may not be sold or transferred to an entity outside Georgia Tech without the prior written approval of the State Surplus Property Officer.
If a department has an item of surplus equipment, which no other department on campus can use, and wishes to transfer the item to another state agency, the coordinator should log onto the Assets Management System and mark the department status as Requested Transfer outside GT, save the record and then follow the procedure listed below to complete the transfer.
1. Prepare a request on departmental stationery to the Manager or Property Control Department Department, Mail Code 0303.
2. The request should describe the equipment, list the decal number and model number of the equipment and the location (building and room number) of the equipment.
3. The request should state which state agency can use the equipment.
4. The request should be signed by the Department Head or his/her designee.
When a request is received that includes all the information noted above, the Manager of the Property Control Department will coordinate with others at the Institute and the state Department of Administrative Services (DOAS) to facilitate the transfer. Note that approval/contact is required with others at the Institute, DOAS, and the receiving state agency to complete this process. Some time will be required to get all the approvals needed. Once the proper form/authorizations are received from all parties, the transferring department will receive written authorization from the Property Control Department to complete the transfer.