6.11 Conference Registration

Updated 02/10/05

General Guidelines

Registration Fees

Registration fees are reimbursable when required for participation in a workshop, seminar, convention or conference, which an employee is authorized to attend.

Any part of a registration fee applicable to meals and/or lodging, and identifiable as such, should be reported as meals or lodging expenses.

Fees for optional activities such as sight-seeing, field trip, or banquets are not reimbursable. Any such fees representing official related activities must be justified in writing and approved in advance by the travel approver.

Registration Payment

Payment for registration fees will be made in one of three ways:

  1. Procurement Card,
  2. Reimbursement to the traveler on the Travel Expense Statement, or
  3. Prepaid using the Check Request Form.

Reimbursement requests should be made on a Travel Expense Statement and must be supported by a "Paid" receipt or copy of the check, or a bank statement showing check date and amount. A registration form/brochure indicating the conference name, dates and cost must accompany the request.

Prepayment using the Check Request Form or the P-Card should be supported by a copy of the completed registration form.

Form

The Check Request Form may be printed from this document using Excel or it may be obtained in hard copy format by contacting ap.ask@business.gatech.edu. For more information on processing conference registrations with the P-Card, contact the P-Card Administrator at pcard.ask@business.gatech.edu.