Updated 04/10/07
General Guidelines
Travel reimbursement for employees will be via EFT direct deposit for all employees that have direct deposit set up through Payroll.
The direct deposit of employee travel will be made to the primary bank/credit union account as designated in the PeopleSoft Human Resources System.
Bank account information can be accessed via TechWorks. Changes to direct deposit accounts must be processed through Payroll using the Authorization Agreement for Automatic Deposits or via TechWorks.
Direct deposit is determined by the GA Tech employee ID number. This is the employee ID number used for payroll, it is not a social security number or student ID number. The administrative approver is responsible for ensuring that the employee ID# is accurately provided on all TES forms and the CRF.
Employees that are not enrolled in direct deposit for payroll, including affiliate employees that do not receive payroll, will receive a check. Employees that make a change to their direct deposit may receive a check during the pre-note period until their financial institution verifies account information.
Direct Deposit Notification
Reimbursement detail is sent via an automated e-mail notification to the traveler and the designated administrative contact for the department. The e-mail notification will contain the voucher number, amount, trip location/date reference and if necessary a remit message. The employee bank account number is not included in the e-mail notification.
Departments that need to change the e-mail address for administrative contact, should send a request to travel.ask@business.gatech.edu . Each business unit may assign one e-mail address as the contact.
E-mail notifications are sent only to the employee e-mail address that is registered with OIT. The OIT Customer Support Center is the contact for maintaining campus e-mail addresses: support@oit.gatech.edu 894-7173 http://www.oit.gatech.edu/cs/